POSITION: LEGAL SECRETARY

DEPARTMENT:  ST. JOSEPH COUNTY PROSECUTOR’S OFFICE

WORK SCHEDULE: MONDAY – FRIDAY, 8:00a.m. THROUGH 4:30p.m.

JOB CATEGORY: OPTIONAL/PREFERRED

SALARY: $39,537 PER YEAR

FLSA STATUS: NON-EXEMPT

DATES: 

To perform this position successfully, an individual must be able to perform each essential function. The requirements listed in this document are representative of the knowledge, skill, and/or abilities required. St. Joseph County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship.

Incumbent serves as Legal Secretary

Benefits

Affordable Medical, Dental, and Vision Plans

Paid Time Off (PTO) with generous accruals

Employer Paid Life Insurance coverage

Short-Term and Long-Term Disability (STD/LTD)

Flexible Spending Accounts (FSA) for healthcare and dependent care

Gym Membership Discounts to encourage wellness

Employer-Funded PERF (Public Employees' Retirement Fund)

Access to additional voluntary benefits and resources

Responsibilities

Provide administrative assistance to the Juvenile Justice Center Deputy Prosecuting Attorney. 

Enter all incoming cases the office receives into the INPCMS database record keeping program. 

Assist with preparing all follow-up correspondence such as subpoenas and discovery to defense using our e-discovery system. 

If requested by the deputy prosecutor, they will attend pretrial conferences and/or court to take notes.   

Additionally, this person will help process truancy petitions the Prosecutor’s Office receives from local school corporations. 

Qualifications

Familiarity with Microsoft Word, Excel, Outlook, and Power Point.

Ability to learn new data entry programs including but not limited to: INPCMS, Quest, Odyssey

Electronic filing of documents; answering telephones and message preparation

Ability to multitask.

Education/Experience

High school diploma.  

Experience with fast paced data entry and strict deadlines; highly organized. 

Criminal Justice degree preferred, but not required

Physical Requirements

Employee must be able to sit and perform common clerical tasks: carry files and supplies as needed; walk short distances to equipment and converse with co-workers regarding office duties.