POSITION:  Program Assistant – Finance Coordinator

DEPARTMENT:  Purdue Cooperative Extension Services 

WORK SCHEDULE: M-F 8:00 a.m. - 4:30 p.m.; evenings and weekends as needed

JOB CATEGORY: PAT (Professional, Administrative, Technological)

DATE WRITTEN:  January 2025                                    

STATUS:  Full-time

FLSA STATUS:  Non-exempt

To perform this position successfully, an individual must be able to perform each essential function.

The requirements listed in this document are representative of the knowledge, skill, and/or abilities required. St. Joseph County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship. 

Incumbent serves as Program Assistant – Finance Coordinator for the St. Joseph County Purdue Extension Office, responsible for a variety of administrative duties related to Purdue Extension. Program areas served are: Health and Human Sciences, Agriculture and Natural Resources, and 4-H Youth Development.  

Responsibilities

Assist with receiving and receipting payments for Extension programs and events, following Purdue and St. Joseph County fiscal guidelines.

Ensure proper segregation of fiscal duties, including cash handling and fund management.

Support office management tasks such as check requests, payroll preparation, purchasing, and invoicing.

Prepare, generate, and analyze reports related to financial transactions, inventory, or program activities.

Maintain and update electronic databases.

Maintain EEO and general office administration files.

Monitor inventory and order supplies as needed.

Qualifications

Strong organizational and time-management skills, with the ability to prioritize tasks effectively.  

Excellent communication and interpersonal skills, with a customer service-oriented approach.  

Attention to detail and discretion when handling confidential information.

Education/Experience

High School Diploma or GED required

Physical Requirements

Ability to perform duties in a standard office environment, involving sitting/walking at will, sitting for long periods, lifting/carrying objects weighing up to 50 pounds, bending, reaching, keyboarding, speaking clearly, close vision, handling/grasping objects, and hearing sounds/communication.