Assistant Director Budget and Finance, St Joseph County Prosecutors Office

Full Time Position                                                                                                   

FLSA Status: Non-exempt

Responsible for assisting the Director of Budget and Finance in all aspects of the financial administration of the Prosecutor’s Office, including the following duties:

Duties: B4Time Timekeeping System – Paid Time Off Requests & timecard approvals, Biweekly signoff. Biweekly payroll for prosecutor and child support departments. Submit digital payroll masters for new hires and terminations for prosecutor and child support departments.

Submit requisitions for purchases in county's Low System.

Maintains supply room (printer cartridges, paper supplies, pens, supplies, etc).

Accounts payable invoices for purchases and services - submit in county financial system for payment. In-line & out of line appropriated budget transfers as directed by the Director of Budget  and Finance for both the criminal and child support divisions when needed. Maintain general ledger for all funds including grant funds. Balance monthly general ledger with the county's Low General Ledger. Analyze any variances and prepare correcting General Ledger entries where applicable.

Project yearly balances for Pre-Trial Diversion Fund, Forfeiture Fund, Child Support Incentive Funds.

Prepare and submit quarterly group insurance vouchers from SVU Interlocal, Hi-Tech Cyber Crimes, Child Support Incentives.

Assist in the preparation of annual budgets for both Prosecutor and Child Support. This includes any historical data and analysis for budget increases/decreases

Prepare quarterly billing to City of South Bend for Interlocal SVU Investigators. Prepare and submit miscellaneous cash receipts to the Treasurer.

Prepare and submit asset acquisitions/disposals to County Procurement Department.

Prepare and submit for Certification Monthly Title IV-D Claim and maintain required Title IV-D claim files for 10 years.

Maintain credit Cards & Daily Usage Reports.

Work attributes: Assistant Director of Budget and Finance Unit must have strong background in accounting, finance, and purchasing, and must be able to utilize computer programs to track expenditures and to create reports for Prosecutor, Chief of Staff, and County officials.  Position requires strong interpersonal skills, and knowledge and experiences in payroll management.  Position requires the ability to prepare and maintain monthly reports to the State on child support collections. Ability to prioritize, document and organize work to meet deadlines. Self-starter and work independent of supervision. Ability to multi-task.

Thorough knowledge of standard accounting and bookkeeping processes and government accounting regulations. Ability to maintain confidentiality of department information and records. Ability to effectively communicate with co-workers and other county departments.

Supervisory responsibilities: None.

Education and Professional Competence: Experience and training in accounting and finance required.  Experience with County, State, or Federal government procedures preferred.

Physical Demands: Position does not require any heavy, repetitive, or overhead lifting.  Position requires familiarity with normal office machines and computer skills.

Work environment: Interior office environment in close proximity to other employees.

Salary range: Pay is determined at the onset of hire based upon prior experience.  Periodic adjustments may be made by county offices or by Office of the Prosecutor if duties change.