POSITION:  Financial Coordinator

DEPARTMENT: Community Corrections

WORK SCHEDULE: 8:00 am – 4:00 pm Mon-Fri

JOB CATEGORY: COMOT

STATUS:  Full Time

FLSA STATUS:  Exempt

To perform this position successfully, an individual must be able to perform each essential function. The requirements listed in this document are representative of the knowledge, skill, and/or abilities required. St. Joseph County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship.

Incumbent serves as Financial Coordinator and Grant Writer Assistant of Community Corrections responsible for maintaining department financial records, processing payroll, and preparing financial reports.  Also, serves as Grant Writer Assistant to the Director of Community Corrections and Executive Administrator to the Advisory Board including researching grant programs, writing funding applications, and coordinating and leading the activities of the grant/loan program.

Benefits

Affordable Medical, Dental, and Vision Plans

Paid Time Off (PTO) with generous accruals

Employer Paid Life Insurance coverage

Short-Term and Long-Term Disability (STD/LTD)

Flexible Spending Accounts (FSA) for healthcare and dependent care

Gym Membership Discounts to encourage wellness

Employer-Funded PERF (Public Employees' Retirement Fund)

Access to additional voluntary benefits and resources

Responsibilities

 Prepares report of collections, including gathering receipts and reporting deposits to Auditor.

Reviews invoices for products and services and enters invoices into system for payment. Maintains records of vendor contracts.

Prepares monthly, quarterly, and yearly financial report for Indiana Department of Corrections and other funding sources and balancing expenditures with Auditor’s ledger.

Conducts research for grant programs applicable to County services, provide information to and confers with departments and/or supervisors in selecting grants for application process. Prepare grant applications for submittal.

Monitor grants in conjunction with grantee department, demonstrating compliance with granting agency requirements including tracking grant appropriations, monitoring cash drawdowns for proper amount and timing, verifying use of funds in accordance with prescribed laws and grant agreements.

Serve as a resource to the Commissioners and other departments of the County on state and federal funding programs; provide information, research, analysis, written reports, and recommendations as needed.

Attends interdepartmental meetings to identify and prioritize project needs. Provides timely advice and information on funding opportunities, requirements and procedures; and collaborates in defining and implementing project funding strategies.

Collaborates with Physical Assets to track fixed assets inventories.

Ensures department computers, computer systems, and equipment are in working order, contacting appropriate personnel and vendors as needed. Reviews employee computer records to ensure compliance with usage policies.

Liaison between the County and outside funding agencies and groups; participate in meetings and discussions in which decisions affecting County projects are made and resolving issues if needed.

Prepare departments weekly time sheets from time clock records. Maintains and updates employee payroll records.

Prepares and sends payroll master for newly hired employees, terminations, address change, and any other change in employment status to Human Resources.

Attend County Council meetings, Project Roots Committee meetings, and Executive Committee and Advisory Board meetings as assigned.

Preforms related duties as assigned.

Qualifications

 Knowledge of basic bookkeeping practices and principals, and ability to make arithmetic calculations and maintain accurate financial records.

Ability to maintain confidentiality of department records and information according to state requirements.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/difficult persons.

Ability to compile, analyze, and evaluate data, make determinations, and present findings in oral or written forms.

Ability to work alone with minimum supervision and with others in a team environment, often amidst frequent distractions and interruptions, and under pressure from formal schedules, deadlines, and high-volume operations.

Education/Experience

Bachelor's degree in Business Administration, Accounting, Public Administration or related field required.

Five years of related experience, two years in grant writing/loan funding preferably in a governmental agency or any equivalent combination of education and experience which provides the skills, knowledge, and ability to perform the tasks.

Valid Indiana Driver’s License