Job Title: Office Data Entry / Front Desk Clerk 

 Department: Recorders office 

 Location: St Joseph County Building

Job Type: Full-Time 

Salary: 52,000

FLSA Status: Non-exempt

Position Overview:

The Recorder’s Office is seeking a dependable and friendly individual to serve as a Data Entry / Front Desk Clerk. This role requires a detail-oriented person who is capable of efficiently handling administrative tasks while offering excellent customer service. The ideal candidate will be able to manage a variety of office tasks such as data entry, answering calls, greeting visitors, and managing office supplies.

Key Responsibilities:

• Front Desk Duties:
  • Greet and assist visitors, clients, and other personnel in a professional and courteous manner.
  • Answer and direct phone calls, emails, and other inquiries to the appropriate department or personnel.
  • Manage appointments, scheduling, and incoming requests.
  • Maintain a clean and organized front office area.
  • Provide basic information to the public regarding office policies and services.
• Data Entry and Administrative Support:
  • Accurately enter and update data into office systems, databases, and spreadsheets.
  • Maintain records and files, ensuring they are properly organized and easily accessible.
  • Prepare and process routine office documentation, including forms, reports, and correspondence.
  • Assist with generating reports and maintaining databases for department tracking purposes.
  • Scan, file, and organize paperwork as necessary.
• Office Support Tasks:
  • Assist in preparing and distributing mail, packages, and internal communications.
  • Assist other team members with administrative tasks as needed.
  • Provide general clerical support, such as photocopying, and organizing documents.
• Multitasking and Time Management:
  • Balance multiple tasks simultaneously, ensuring efficient and timely completion of duties.
  • Prioritize tasks and manage workflows in a busy office environment.

Required Qualifications:

• Education: High school diploma or GED required. Some college coursework or additional administrative training is a plus.
• Experience: Previous office or administrative experience preferred, particularly in data entry or customer service roles.
• Skills:
  • Strong typing and data entry skills with high attention to detail and accuracy.
  • Excellent organizational and multitasking abilities.
  • Strong communication skills, both written and verbal.
  • Professional phone etiquette and ability to interact with visitors and clients.
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and general office equipment
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Experience in a title company or mortgage banking environment is a plus.

Preferred Qualifications:

• Previous experience working in a front desk or customer-facing role.
• Knowledge of office or departmental procedures is a plus.

Work Environment:

• This position typically operates in an office setting with a focus on front desk and administrative responsibilities.
• Regular working hours are 8 -4:30 Monday – Friday

• How to Apply:

Interested applicants must submit a completed application, resume, and cover letter outlining relevant qualifications and experience to CSBROWN@sjcindiana.gov.